The Prompt Library

About my business. Use this in every answer in this chat.
- Business name: [name]
- What we sell: [products, price range, materials]
- Who buys: [for example "retailers in tier-2 cities"]
- Channels: [WhatsApp, marketplaces, retailers, distributors, showroom, website]
- Our strengths: [only what is true]
- Tone of voice: [for example "respectful, warm, direct"]
- Languages our customers use: [list]
- Things we never say or promise: [for example "no delivery date without checking stock, no discount beyond the price list"]
- Person using this chat: [role]

Rules for you:
- If you do not know a fact about our products, ask me. Never invent specifications, prices, certifications or delivery times.
- Write in plain English unless I ask for another language.
- Keep drafts short enough to read on a phone.

You are [role, for example "sales executive at a hardware wholesaler"].
Context: [the situation in two or three lines]
Task: [exactly what you want written or done]
Format: [for example "WhatsApp message, under 60 words, no emojis"]
Example of my usual tone: "[paste a past message you liked]"
Use only the facts I have given. If something you need is missing, ask me before you write.

Write a first draft of [document or message] for [audience].
Points to include: [list]
Tone: [simple / formal / warm]. Length: [short / one page].
Use only the facts I have given. Mark anything you are unsure about with the word CHECK. Do not add prices, dates or promises I have not listed.

A message I received, with names and numbers removed: "[paste]"
1. Summarise it in three bullet points.
2. List anything I need to decide or do, with any date mentioned.
3. Draft a short reply that [accepts / declines / asks for more time / asks these questions: ...].
Do not add any commitment I have not stated. If something is unclear, say so instead of guessing.

A customer sent this message, with name and number removed: "[paste]"
1. Translate it into English.
2. My reply in English, already checked, is: "[your reply]"
3. Translate my reply into [language] in the polite, everyday form a respected shopkeeper in [region] would use. Keep product names, sizes, prices and dates exactly as written.
4. Translate your version back into English, literally.
5. List any phrase you were unsure about.

Check this [message / quotation / notice] before I send it: "[paste draft]"
List spelling and grammar mistakes, unclear sentences, wrong tone, and anything that could confuse a customer or read as a promise I may not intend.
Then give a corrected version that changes as little as possible. Do not change any number, date or name. If one looks wrong, flag it and leave it.

I need to [write a brief / plan a project / describe a small app I want built] about [topic].
Interview me before you write anything. Ask one question at a time. Cover who it is for, what it must achieve, what it must not do, what I already have, and what "done" looks like.
If I say "I don't know", note it as an open point and move on.
After at most ten questions, write a one-page brief using only my answers, with open points listed at the end. Do not fill gaps with assumptions.

I work as a [role] at a [type of business]. Every day I have to [describe the repetitive writing task].
Help me write one reusable prompt for this task.
- Put the details that change each time in [square brackets].
- Include a line telling the AI to use only the facts I give it and to write "CHECK" beside anything it is unsure of.
- Include a reminder not to paste customer phone numbers, addresses or bank details.
Then show me the prompt filled in with a made-up example, marked as an example.

A new enquiry, with personal details removed: [paste the messages or your notes]
1. Extract: customer type, products, quantity, timeline, location, budget if mentioned, special requirements. Mark anything missing as "Unknown".
2. Rate it Hot, Warm or Cold with one line of reasoning. Hot means clear product, quantity and timeline. Cold means vague or price-shopping only.
3. Suggest the next action.
Do not add anything that is not in the messages.

A new enquiry, with name and number removed: "[paste]"
Our basics: [minimum order, delivery areas, usual dispatch time]
Write a WhatsApp reply under 80 words that thanks them, answers what we can, asks no more than three short questions we need before quoting, and ends with one clear next step.
No emojis. Do not mention any price, discount, stock position or delivery date I have not given you.

A customer wants: [short description of the requirement]
List the questions I should ask before I give a price, so I do not misquote or miss a hidden cost. Group them under product, quantity and packing, delivery, payment and credit, timeline.
Mark the three most important. Then write one polite WhatsApp message under 70 words that asks only those.
Do not suggest any price or terms.

Price list dated [date]: [paste only the relevant rows: item, unit, price, minimum order, GST rate]
Standard terms: payment [terms]; delivery [terms]; freight [terms]; validity [days].
Customer requirement: [items, quantities, delivery city]

1. Prepare a quotation table: Item | Qty | Unit price | Total with GST. Show the calculation for each line below the table.
2. Use only prices from the list. If an item is not on it, write "PRICE TO CONFIRM" and do not guess.
3. Apply no discount. If the order may qualify for one, tell me in a separate note.
4. Add a short covering WhatsApp message.
End with a list of what I must check before sending.

We sent a quotation to [customer type] for [products] on [date]. No reply yet.
True things that might help them decide: [for example "new stock has arrived"]
Write five follow-ups:
1. Next day: confirm receipt and offer to answer questions.
2. A few days later: one useful piece of information from my list.
3. A week on: one direct, polite question about where they stand.
4. Two weeks on: close the loop and make it easy to say "not now".
5. Next month or season: something new.
Each under 50 words, WhatsApp style. No false urgency, no guilt, no offer or deadline I have not given you.

The customer said: "[paste the objection]"
What we know: [for example "ours carries a warranty"]
What I am allowed to offer: [for example "nothing on price; free freight above (order value)"]
Write three replies, each under 60 words:
1. Value: why our price is what it is, using only my facts.
2. Question: ask what they are really comparing.
3. Option: an alternative within what I am allowed.
No pressure tactics. No discount. Do not invent facts about competitors.

I have a call with [customer type].
What I know about them: [past orders, what they asked, any concerns, no personal data]
My goal for the call: [for example "a trial order of two items"]
Give me:
1. Six questions to ask to understand their needs.
2. The three objections they are most likely to raise, with a calm, honest response to each.
3. What to offer and what not to offer on this call.
4. A one-line opening and a one-line close.
Use only the facts I have given.

Our lost enquiries for [month], with the stated reason and notes. Customer names are replaced with codes. [paste table]
1. Group the losses by real reason. Look past the stated one: "no reply" after a quotation may mean a slow quotation or a weak follow-up.
2. Count the enquiries in each group, from this data only.
3. Name the three changes to our sales process most likely to reduce losses.
4. List anything in the data that is unclear.
Do not invent numbers.

Complaint, with personal details removed: "[paste]"
What we know so far: [the facts, honestly]
What I am authorised to offer: [for example "replacement after we receive photos"]
Write a calm reply under 100 words in four parts: acknowledge the problem, state the facts, say what we will do, say when they will hear from us next.
Do not promise a refund, replacement, compensation or deadline beyond what I have authorised. Do not admit legal liability or blame a third party.
Then tell me anything risky in the message that I should handle personally.

Questions customers ask us often, with the rough answers my team gives today: [paste 10 to 20]
For each, write a clear, friendly answer under 50 words that staff can copy and paste. Keep every fact exactly as given.
If an answer is unclear or contradicts another, do not choose between them. Flag it.
Give a table: Question | Approved answer | Notes.

Marketplace and category: [for example "Amazon, kitchen storage"]
Category rules from the current style guide: [title format, character limits, bullet rules, restricted words]
Product facts, the only source of truth: [paste the product's row from your facts sheet]
Words customers search with: [list]
Write a title in the category format and within its limit; five bullet points, each a short benefit followed by the fact that proves it; and a short description.
Use only my facts. If a common specification is missing, write "MISSING:" and name it. No "best" or "No. 1", no certifications I have not listed, no competitor names.
Finish with a checklist of every fact you used.

Product: [name]
Reviews from [marketplace], [period], reviewer names removed: [paste reviews with star ratings]
1. Group the complaints into themes. For each, count the reviews that mention it, from this data only, and quote two short phrases.
2. Do the same for praise.
3. Separate problems we can fix in the product, the packaging, the listing and delivery.
4. Suggest the five fixes most likely to matter.
Do not invent reviews or counts. If a theme is unclear, say so.

Write three short messages asking a customer who recently received [product] from [business name] to leave an honest review on [Google / our website]: one very short, one warmer, one formal.
The same request goes to every customer, not only those we expect to be happy. Ask for an honest review, never a five-star one. Offer no reward of any kind. No emojis. Under 50 words each.

Product facts: [paste the product's row from your facts sheet]
Write ten captions, each from a different angle: the problem it solves; who it is for; how it is made; gifting; a care tip; a comparison with what people use now; a question to the audience; [upcoming festival]; behind the scenes; one short line.
Each under 60 words, with one clear call to action. No emojis. No claim, offer or statistic that is not in my facts.

Month: [month and year]. Channels and frequency: [for example "Instagram four times a week"]
Products to focus on: [list]. Real offers: [list, or "none"].
Moments this month: [festival season, sale period, launch]
Customer questions we heard recently: [paste five to ten]
Create a calendar table: Date | Channel and format | Topic and product | Call to action.
Base every post on a fact, a customer question or an offer I have given. Do not invent offers, testimonials, statistics or festival dates.
Then list what I need to shoot or collect.

I am the owner and want to film a short talking reel about [topic].
The one thing viewers should learn: [message]. Facts I can use: [list]
Write a four-line script: a hook that makes the right customer stop; the problem or surprising fact; the useful answer or proof; one clear call to action.
Short, spoken sentences. Then give three alternative hooks. Use only my facts.

Transcript of a video I recorded about [topic]: [paste transcript]
Create:
1. Three short reel ideas, each with the exact lines to cut and a hook.
2. Two carousel outlines of five to seven slides.
3. Two LinkedIn posts under 200 words each.
4. Three quote cards using lines I actually said.
Use only what is in the transcript. Do not add facts, numbers or quotations I did not say.

Audience: [for example "retailers who agreed to receive updates"]
Purpose: [for example "announce the festive range"]
Facts: [product and offer facts, and dates I have confirmed]
Write one broadcast message under 80 words and a version under 40 words for WhatsApp status, each with one clear action.
State the offer and terms exactly as given. No false urgency, no emojis, no claims I have not given you.

A transcript of [role] explaining how to [task]. It may be in mixed language and unstructured. Names are removed. [paste transcript]
Turn it into a Standard Operating Procedure: title; purpose; who does it and how often; what is needed before starting; numbered steps with one action each; quality checks; common mistakes; who to ask if something goes wrong; a short checklist to print.
Keep every detail the speaker mentioned. Where something is unclear or missing, write "QUESTION FOR [role]:" at that step. Do not fill gaps yourself. Use English a new joiner can follow.

Meeting: [topic], [date]. Attendees, roles only: [list]
Notes, with personal and customer details removed: [paste]
Give me a three-line summary; the decisions made; an action table with columns Action | Owner (role) | Deadline | Status; the open questions; and a version under 120 words for the team WhatsApp group.
If an action has no owner or deadline in the notes, write "OWNER?" or "DATE?". Do not assign them yourself.

This is [report name], exported from [Tally / our system] on [date]. Customer details are removed.
Columns: [list each column and what it means]
[paste the data or attach the file]
1. Calculate with code or exact formulas, not estimation: [for example "total pending, pending over 30 days"].
2. Show the method for each number.
3. Summarise in under 120 words: what changed, what needs action today, one question for the team.
4. List rows that look like errors.
Do not round unless I ask. Do not guess any missing value.

A cleaned sales export for [period], with no customer personal data. Columns: [list and explain]
[paste the data or attach the file]
First report the number of rows and the grand total of [amount column], so I can match them with my books.
Then answer:
1. [for example "Which ten products had the highest net sales?"]
2. [your second question]
3. [your own question]
Calculate with code or exact formulas. Show the method and the Excel formula I could use to check each answer. If the data looks wrong or incomplete, tell me.

Our stock report exported on [date]. Columns: [for example "item, category, quantity, value at cost, last sale date, quantity sold in the last 90 days"]
[paste the data or attach the file]
1. Using exact calculations, list items with no sales in the last [number] days, and items where stock is more than [number] times the last 90 days' sales.
2. Total their value at cost, by category.
3. Suggest ways to clear them, such as bundles, retailer schemes or stopping reorders, with the risk of each.
4. Show your method.
Do not suggest prices. What to clear, and at what price, is my decision.

Decision I am considering: [describe it]
My reasons: [list]
What I know about the costs and risks: [list]
1. Give the five best reasons not to do it.
2. Imagine it is a year later and the decision failed. Give the five most likely reasons.
3. For each, suggest one low-cost way to test or reduce the risk first.
4. List the three questions I should answer with real data before deciding.
Be direct. Do not invent market facts, and do not tell me what to decide.

I am hiring a [role] in [city].
Day-to-day work: [list]. Must-have skills: [list].
Salary range: [range, or "do not mention"]. Days and hours: [details].
Write:
1. A job post under 200 words.
2. Six screening questions that test real job skills, two of them practical, with what a strong answer looks like.
3. A scorecard for the must-have skills, describing a 1, a 3 and a 5.
Keep everything job-related. Nothing about age, gender, religion, caste, marital status or family plans.

An invoice for [amount] dated [date] was due on [date].
Relationship: [for example "good retailer, usually pays a week late"]
Write three reminders, each under 50 words: a friendly one on the due date; a firm but polite one after [number] days; a request for a call to agree a payment date.
Do not mention legal action, interest or penalties. I will add those myself.

I have removed personal data from the text below. Check it again.
List anything left that could identify a person: names, phone numbers, addresses, email IDs, GST or PAN numbers, bank or UPI details, order IDs linked to a person.
Do not repeat any sensitive item in full. Show only its first two characters followed by asterisks, and the line where it appears.
Text: [paste the cleaned text]

Look again at the answer you just gave me.
1. For each fact, number, date, name or rule in it, say where it came from: my data, a document I gave you, or your own general knowledge.
2. Mark every item from your own general knowledge as UNVERIFIED.
3. List the weak points or possible errors, starting with the one that would cost me most if wrong.
4. Name the three items I should check first, and where.
Do not defend the answer. If you are not sure, say so plainly.

Draft a one-page AI use policy for my team, in plain English.
Approved tools: [list]. AI owner: [role]. Our never-paste list: [paste]
Cover, in order: approved tools; what is never pasted; cleaning data first; a person checks everything before it goes to a customer, supplier or portal; AI never decides prices, discounts, delivery dates, refunds, credit, legal or tax matters, or hiring; AI images show the product as it ships; real people appear only with written consent; no fake reviews; what to do when AI gets something wrong; who to ask.
End with a line for name, role, signature and date. Mark anything I must decide with "OWNER TO DECIDE".

A message we sent to a customer contained an error. Personal details are removed.
What we sent: "[paste]"
What was wrong: [the fact]. The correct position: [the fact].
What I am authorised to offer, if anything: [for example "nothing beyond the correction"]
Write a calm correction under 80 words: say what was wrong, give the correct information, apologise once and state the next step. No excuses. Do not offer anything I have not authorised or admit legal liability.
Then write two lines for our mistakes register: what went wrong, and which check would have caught it.

This week's notes on how we used AI in the business, with no customer data:
- Uses that ran: [list]
- Problems: [list]
- This week's numbers: [paste]
- Last week's numbers: [paste]
1. Summarise the week in five lines.
2. List the top three problems. For each, say whether the fix is a prompt change, a process change or training.
3. State the change in each number from last week, and show the working.
4. Suggest one focus for next week.
Use only what I have written. If something is missing, ask me. Do not guess.

My scorecard after 30 days of using AI in my business: [paste your scores, your answers and your notes, with no customer data]
Act as a practical business adviser.
1. Name the three uses I should keep and make standard, and why.
2. Name the uses to fix or drop, and why.
3. Suggest one area to go deeper on next month, with four weekly steps.
Base every point on what I have written. Do not assume results I have not reported.

Team: [roles]. Main pain points now: [for example "quotations are slow, nobody reads reviews"]
1. List the recurring tasks in each department: sales, customer service, marketing, marketplaces, operations, team, accounts.
2. Put each in one bucket: Automate, Assist or Human. Never put pricing, legal, tax, hiring or key relationship conversations in Automate.
3. Give each a priority from 1 to 3, where 1 means it touches money, happens weekly, is done badly today and is easy to check.
Give a table: Department and task | Bucket | Priority | Why. Then name my top five priority-1 tasks and which to start with. Ask me up to five questions first.

My written answers to the ten year-end review questions, with no customer personal data: [paste the questions and your answers]
Act as an experienced adviser who wants this business to do well and does not flatter.
1. Ask me up to seven follow-up questions, one at a time, where my answers are vague, contradict each other or avoid the hard part.
2. Then summarise what I have said into three priorities for 2027.
3. List anything I claimed without evidence.
Use only what I tell you. Do not invent figures, market facts or trends. Do not tell me what to decide.