From the book · Unleash Your Business With AI
Chapter 3: Your job changes: from doing to briefing and checking
The prompt from Chapter 3, ready to copy, with the chapter's mistakes to avoid and three tasks for this week.
The task audit
Copy this prompt
You are an operations adviser for established Indian businesses. My business: [what you sell and to whom, e.g. "sarees, wholesale to retailers in Gujarat and Maharashtra, plus one showroom"] Team roles: [roles only, no names, e.g. "owner, sales manager, 2 counter staff, accountant, dispatch in-charge"] Tasks we did last week: [paste your list, one task per line, with customer names, phone numbers and amounts removed] Do this: 1. Put each task in one bucket. Automate: runs without a person touching each instance. Assist: AI drafts, a person checks, edits and decides. Human: a person decides and does it. 2. Never put pricing, discounts, credit limits, delivery commitments, refunds, hiring decisions, legal or tax matters, or key relationship conversations in Automate. If in doubt, choose Assist. 3. Give each task one point for each yes: it touches revenue, collections or a customer directly; it happens at least weekly; it is currently delayed, forgotten or done badly; a person can check the output quickly and confidently. 4. Show a table with the columns Task | Bucket | Points | Why. 5. Below the table, name the three highest-scoring Assist tasks and say which one to start with and why. Rules: use only the tasks I pasted. Do not add tasks I did not list and do not invent details about my business. If my list is unclear, ask me up to five questions first. Your buckets and points are suggestions. I will make the final choice.
What you should get back: a table of your own tasks with a bucket and a score for each, and a short recommendation of where to start.
Check: count the points yourself, because AI is weak at arithmetic. If a mistake in any Automate task would reach a customer or touch money, move it to Assist.
That's the first one
Open the rest, free
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- Mistakes to avoid
- Do this week
Mistakes to avoid
- Automating first. Start in the assist bucket. Move a task to automate only after weeks of clean, checked output.
- Checking from memory. A check means the draft on one side and the rate list, order sheet or policy on the other.
- Handing the brief to one person and the checking to nobody. Every system needs a named person who reads the output before it leaves.
- Trusting a printed price. That includes the table in this chapter. Check at checkout, from your own account, and note the date.
Do this week
- Ask each person who runs a function to send you a list of what their team did this week, one task per line, roles only.
- Put the lists in one sheet, run the audit prompt, recount the points yourself and circle one Assist task to start with.
- Open the pricing page of the assistant your team uses most, from your own account. Write down today's price per user, the date, and the end date of any free offer you are on.